Sully Centurions Cricket Club
CONSTITUTION
Title
The club shall be called Sully Centurions Cricket Club (hereafter to be referred to as “the club”) and shall be affiliated to the Welsh Cricket Association.
Aims and Objectives
To foster and promote cricket at all levels within the community
and within the areas of Sully and the Vale of Glamorgan, providing opportunities for recreation, coaching and competition.
To ensure a duty of care to all members of the club
Child and Vulnerable Persons Policy.
This Club agrees to comply with the Child and Vulnerable Persons Policy and implementation Procedures set out in the England and Wales Cricket Board Policy in October 2003, and any amendments made to those guidelines from time to time either by that body or any of its approved successors.
Equity.
This Club will strive to the best of its ability to ensure that equitable treatment is given to all with whom it has contact irrespective of gender, religion, disability, ethnic origin or sexual orientation.
Fair Play. (Chwarae Teg.)
This Club agrees to promote good behaviour in Junior Cricket through its players and their Teams in accordance with the Sports Council for Wales Chwarae Teg Initiative 2001, and any amendments made to those guidelines from time to time either by that body or any approved successor.
Membership
Membership of the club shall consist of officers of the club and members
Membership of the club shall be open to any person completing a membership
application form and by paying the relevant subscription/joining fees as determined by
the Annual General Meeting of the club members
There shall be the following classes of membership available. These are:
Full Member
Junior Member (Under 18 years of age)
Associate Member
Honorary/ Life Member
All members will be subject to the regulations of the constitution and, by joining the
club, will be deemed to accept these regulations and the clubs codes of conduct.
Officers
The officers of the club shall be as follows:
President - (Non-Executive Officer)
Executive Officers
Chairman
Vice Chairman
Secretary
Treasurer
Child Welfare Officer
Fixtures Secretary
Election of Officers
All officers shall be elected at the Annual General Meeting of the club, from, and by, the
members of the club.
All Officers are elected for a period of one year, but may be re-elected to the same
office or another office the following year.
General Committee
The affairs of the club shall be conducted by a General Committee comprising of the
Executive Officers of the Club and up to four other members elected from, and by, the
Full Members of the Club. Only these members of the General Committee shall be entitled to vote at General Committees.
The General Committee will be convened by the Secretary and shall meet at agreed intervals.
The quorum required for business to be agreed at General Committees shall be 50% of the committee membership
The duties of the General Committee shall be:
a To control the affairs of the Club on behalf of the members.
b To keep accurate accounts of the finances of the club through the Treasurer.
These should be available for reasonable inspection by members and should be
audited before every Annual General Meeting. The Club shall maintain a bank
current account and the following officers shall be authorised to sign club
cheques: two from the Chairperson, Treasurer and Secretary.
c To co-opt additional members of the Committee as the Committee feel this is
necessary. Co-opted members shall not be entitled to a vote on the Committee, but
shall be consulted for their advice/expertise on specific matters.
d To make decisions on the basis of a simple majority vote. In the case of equal
votes, the Chairperson shall be entitled to an additional casting vote.
General Meetings
The Annual General Meeting of the club shall be held not later than the end of February each year. Twenty one (21) clear days written notice shall be given to members of the Annual General Meeting by circulating a copy of the notice to every member at their home address and posting the notice on the club notice board. Members must advise the Secretary in writing of any other business to be moved at the Annual General Meeting at least fourteen (14) days before a meeting. The Secretary shall circulate or give notice of the agenda for the meeting to Members not less than seven (7) days before the meeting.
The business of the Annual General Meeting shall be to:
a Confirm the minutes of the previous Annual General Meeting and any General
Meetings held since the last Annual General Meeting
b Receive the audited accounts for the year from the Treasurer
c Receive the annual report of the Committee from the Secretary
d Elect an auditor
e Elect the Officers of the Club
f Review club subscription rates and agree them for the forthcoming year
g Transact such other business received in writing by the Secretary from
Members (14) days prior to the meeting and included on the agenda
Special General Meetings
Special General Meetings may be convened by the General Committee or, on receipt by the Secretary of a request in writing from not less than ten (10) Full Members of the club.
At least 21 days notice of the meeting shall be given.
Nominations from candidates for election of Offices shall be made in writing to the
Secretary at least 14 days in advance of the Annual General Meeting date. Nominations can only be made by Full Members and must be seconded by another Full Member.
At all General Meetings, the Chair will be taken by the Chairperson or, in their absence, by a deputy appointed by the Club or by Full Members attending the meeting.
Decisions made at a General Meeting shall be by a simple majority vote from those Full Members attending the meeting. In the event of equal votes, the Chairperson shall be entitled to an additional casting vote.
A quorum for a General Meeting shall be ten (10) Full Members and four (4) Officers of the Club including (1/2) from the Chairperson, Secretary and Treasurer. Each Full Member of the Club shall be entitled to one vote at General Meetings.
Alterations To The Constitution
Any proposed alterations to the Club Constitution may only be considered at an Annual or Special General Meeting, convened with the required written notice of the proposal.
Any alteration or amendment must be proposed by a Full Member of the Club and seconded by another Full Member. Such alterations shall be passed if supported by not less than two-thirds of those Full Members present at the meeting, assuming that a quorum has been achieved.
Finance
All club monies shall be banked in an account in the name of the club
The Treasurer will be responsible for the finances of the club
The financial year will end on 31st December.
The Treasurer will present an audited statement of annual accounts at the AGM
Any cheques drawn against club funds should hold the signatures of the Treasurer plus up to two officers
Discipline and Appeals
All complaints regarding the behaviour of members should be lodged in writing with the Secretary.
The General Committee will meet to hear complaints within fourteen (14) days of a complaint being lodged. The General Committee has the power to take appropriate disciplinary action, including the termination of membership. The outcome of the disciplinary hearing shall be put in writing to the person who lodged the complaint and the member against whom the complaint was made within seven (7) days following the hearing.
There shall be a right of appeal to the General Committee following disciplinary action being given. The General Committee shall consider the appeal within fourteen (14) days of the Secretary receiving the appeal.
Dissolution
a) If at any General Meeting of the club, a resolution be passed calling for the dissolution of the club, the Secretary shall immediately convene a Special General Meeting of the club to be held not less than one month thereafter to discuss and vote on the resolution.
b) If at that Special Meeting, the resolution is carried by at least two-thirds (three quarters) of the Full Voting Membership present at the meeting, the Committee shall thereupon, or at such date as shall have been specified in the resolution, proceed to realise the assets of the club and discharge all debts and liabilities of the club.
c) The Committee will then be responsible for the orderly winding up of the club’s affairs.
d) After settling all liabilities of the club, the Committee shall dispose of the net assets remaining to one or more of the following:
e) to another club with similar sports purposes which is a registered charity and/or
f) to another club with similar sports purposes which is a registered Community Amateur Sports Club and/or
g) to the club’s governing body for use by them for related community sports.
