CONSTITUTION

Title

The club shall be called Sully Centurions Cricket Club (hereafter to be referred to as “the club” and shall be affiliated to the Welsh Cricket Association.

Aims and Objectives

To foster and promote cricket at all levels within the community

and within the areas of Sully and the Vale of Glamorgan, providing opportunities for recreation, coaching and competition.

To ensure a duty of care to all members of the club

Child and Vulnerable Persons Policy.

This Club  agrees  to  comply  with  the  Child  and  Vulnerable   Persons   Policy   and  implementation Procedures  set  out  in  the  England  and  Wales  Cricket  Board  Policy  in  October  2003, and any amendments  made  to  those  guidelines from  time  to  time  either by  that  body or any of its approved successors.

Equity

This Club  will  strive  to  the  best  of  its ability to ensure that equitable  treatment  is  given to  all  with whom it has contact irrespective of gender, religion,  disability,  ethnic origin or sexual orientation.

Fair Play (Chwarae Teg)

This  Club  agrees  to  promote  good  behaviour in Junior Cricket through its players  and  their  Teams in accordance with the Sports Council for Wales Chwarae Teg Initiative 2001,      and any amendments made to those guidelines from time to time either by that body or any approved successor.

Membership

Membership of the club shall consist of officers of the club and members

Membership of the club shall be open to any person completing a membership

application form and by paying the relevant subscription/joining fees as determined by

the Annual General Meeting of the club members

There shall be the following classes of membership available.These are:

Full Member

Junior Member (Under 18 years of age)

Associate Member

Honorary/ Life Member

All members will be subject to the regulations of the constitution and, by joining the

club, will be deemed to accept these regulations and the clubs codes of conduct.

Officers

The officers of the club shall be as follows:

President - (Non-Executive Officer)

Executive Officers

Chairman

Vice Chairman

Secretary

Treasurer

Child Welfare Officer

Fixtures Secretary

Election of Officers

All officers shall be elected at the Annual General Meeting of the club, from, and by, themembers of the club.

All Officers are elected for a period of one year, but may be re-elected to the same

office of another office the following year.

General Committee

The affairs of the club shall be conducted by a General Committee (GC) comprising of theExecutive Officers of the Club and up to four other members elected from, and by, the Full Members of the Club. Only these members of the GC shall be entitled to vote at General Committees. The GC will be convened by the Secretary and shall meet at agreed intervals. The quorum required for business to be agreed at GCs shall be 50% of the committee membership.

The duties of the General Committee shall be:

a To control the affairs of the Club on behalf of the members.

b To keep accurate accounts of the finances of the club through the Treasurer.  These should be available for reasonable inspection by members and should be audited before every Annual General Meeting.The Club shall maintain a bank current account and the following officers shall be authorised to sign club cheques: two from the Chairperson,Treasurer and Secretary.

c To co-opt additional members of the Committee as the Committee feel this is necessary. Co-opted members shall not be entitled to a vote on the Committee, but  shall be consulted for their advice/expertise on specific matters.

d To make decisions on the basis of a simple majority vote. In the case of equal votes, the Chairperson shall be entitled to an additional casting vote.

General Meetings

The Annual General Meeting of the club shall be held not later than the end of February each year. Twenty one (21) clear days written notice shall be given to members of the Annual General Meeting by circulating a copy of the notice to every member at their home address and posting the notice on the club notice board. Members must advise the Secretary in writing of any other business to be moved at the Annual General Meeting at least fourteen (14) days before a meeting.The Secretary shall circulate or give notice of the agenda for the meeting to Members not less than seven (7) days before the meeting.

The business of the Annual General Meeting shall be to:

a Confirm the minutes of the previous Annual General Meeting and any General Meetings held since the last Annual General Meeting

b Receive the audited accounts for the year from the Treasurer

c Receive the annual report of the Committee from the Secretary

d Elect an auditor

e Elect the Officers of the Club

f Review club subscription rates and agree them for the forthcoming year

g Transact such other business received in writing by the Secretary from

   Members (14) days prior to the meeting and included on the agenda

Special General Meetings

Special General Meetings may be convened by the General Committee or on receipt

by the Secretary of a request in writing from not less than ten (10) Full Members

of the club.

At least 21 days notice of the meeting shall be given.

Nominations from candidates for election of Offices shall be made in writing to the

Secretary at least 14 days in advance of the Annual General Meeting date. Nominations can only be made by Full Members and must be seconded by another Full Member.

At all General Meetings, the Chair will be taken by the Chairperson or, in their absence, by a deputy appointed by the Club or by Full Members attending the meeting.

Decisions made at a General Meeting shall be by a simple majority vote from those Full Members attending the meeting. In the event of equal votes, the Chairperson shall be entitled to an additional casting vote.

A quorum for a General Meeting shall be ten (10) Full Members and four (4) Officers

of the Club including (1/2) from the Chairperson, Secretary and Treasurer.

Each Full Member of the Club shall be entitled to one vote at General Meetings.

Alterations To The Constitution

Any proposed alterations to the Club Constitution may only be considered at an Annual or Special General Meeting, convened with the required written notice of the proposal.

Any alteration or amendment must be proposed by a Full Member of the Club and

seconded by another Full Member. Such alterations shall be passed if supported by not less than two-thirds of those Full Members present at the meeting, assuming that a quorum has been achieved.

Finance

All club monies shall be banked in an account in the name of the club

The Treasurer will be responsible for the finances of the club

The financial year will end on 31st December.

The Treasurer will present an audited statement of annual accounts at the AGM

Any cheques drawn against club funds should hold the signatures of the Treasurer plus up to two officers

Discipline and Appeals

All complaints regarding the behaviour of members should be lodged in writing with

the Secretary.

The GC will meet to hear complaints within fourteen (14) days of a complaint being lodged.The GC has the power to take appropriate disciplinary action, including the termination of membership.  The outcome of the disciplinary hearing shall be put in writing to the person who lodged the complaint and the member against whom the complaint was made within seven (7) days following the hearing.

There shall be a right of appeal to the GC following disciplinary action being given.  The GC shall consider the appeal within fourteen (14) days of the secretary receiving the appeal.

Dissolution

If at any General meetingof the Club, a resolution be passed calling for the dissolution of the the Club, the secretary shall immediately convene a Special General Meeting to be held not less than one month thereafter, to discuss and vote on the resolution.  If at that meeting the resolution is carried by at least a two thirds majority of full members present, the GC shall thereupon, or at such date as shall have been specified in the resolution, proceed to realise the assets of the Club and discharge all debts and liabilities.

In the event of the Club ceasing to exist, and following the discharge of all its debts and liabilities, all assets  at the time of dissolution shall become the property of its members.  No individual may gain any asset from the club.